A number of people that are using AssetTrack to manage inventory have asked me how to use the barcode scanner to assign assets to different end users.  We called end users “Assignees” in AssetTrack, and when you are collecting inventory or re-assigning assets to new users, you can use the barcode scanner to select the new Assignee if you set the system up correctly.

Here’s how to do this:

1. First, each assignee must have unique Assignee code values set in each Assignee record on the server.  This should be an employee number or code that identifies the Assignee.  If you don’t have a unique code for each employee, you cannot select an assignee using a barcode scanner.
2. Synchronize your device with the server so that your Assignee codes are downloaded to the device.
3. Next create a barcode that contains that code with a ET$ prefix. In other words, if the Assignee code for you is “1234″ then you need a barcode with the value ET$1234. The prefix tells the device that the barcode is an assignee code.
4. Open an AssetTrack form that has the Assignee control on it and scan the barcode you just created.  The value 1234 will be placed in the Assignee field.
5. When your record is saved and uploaded, AssetTrack will find the matching Assignee by matching the code, and you’ll see the first, last and code values in the AssetTrack upload Queue.

Using Assignee codes is a much nicer way to select end users with your barcode scanner then searching by last name and will increase the efficiency of your data collection efforts tremendously.

Free Barcode Font

This free font will let you create barcodes using Microsoft Word or any other text editor.